How to check onedrive retention policy. Records management Organizations of all types require a records management solution to meet their regulatory, legal, and business requirements. In the menu that opens, select Applied automatically to a default folder. I've been testing alternative retention policies for OneNote files (conditional policies with Microsoft has a Data Handling Standard policy for Microsoft 365 that specifies how long customer data is retained after deletion. To create a new policy, click on New retention policy. But, you can do it easily via PowerShell. Your data governance program becomes measurable, manageable, and useable. At the end of the time period, the OneDrive remains in a deleted state for 93 days and can only be restored by a global or SharePoint admin. Oct 21, 2020 · Based on the test at our end, the data in user’s OneDrive won’t be deleted if you don’t delete this user account. Go to OneDrive for Business, click return to classic OneDrive on the lower left corner. And after 30 days, the OneDrive will be in a deleted state for 93 days and can only be restored by a global or SharePoint admin. Nov 27, 2023 · When a user deletes a Teams message, although the message disappears from the Teams app, the message doesn't go into the SubstrateHolds folder for 21 days. It's all explained in the article above. Get-Mailbox -ResultSize Unlimited | ft -auto Alias,RetentionPolicy. There are generally two scenarios in which customer data is deleted: Active Deletion : The tenant has an active subscription and a user or administrator deletes data, or administrators delete a user. If you don't see the Archive button and you're using the newest Outlook for Mac interface, you may need to customize your toolbar. After removing the license of user, admin can still access his OneDrive by creating a link in Office 365 admin center. Within SharePoint, you can leverage the managed property ComplianceTag to search for content tagged with a specific retention label with this search query: ComplianceTag:” Your label name “. Account data synchronized from Office 365 is used to determine, based on licenses, what experience the end user is entitled to. Then, you can apply the "Filter" feature or click the "Search files or folders" button to find the deleted files. Apr 2, 2018 · To check what and how many retention polies can be used in the Office 365 group, you can go to the group site, go to any one of the document libraries, library settings > apply label to items in this list or library > click the drop down arrow to see them. For more information, see Security & Compliance PowerShell. Enter the URL of the site that you want to exclude, and then select the plus (+) button. com, navigate to Meetings > Meeting Policies > Add in the left navigation panel. Firstly, to add an adaptive scope to a retention policy, create the retention policy as usual. Jan 26, 2022 · Retention policy is the configuration setting that says which content needs to be preserved and for how long. For example, if you create an audit log retention policy for Exchange mailbox activity that has a retention period that's shorter than one year, audit records for Exchange mailbox activities will be retained for the shorter duration specified by the custom policy. On the Name your hold wizard page, give the hold a name and add an optional description, and then select Next. Get-Mailbox -Resultsize unlimited | ft Name,Retentionpolicy | Export-csv C:\retention. Jul 28, 2017 · If you remove a file in the OneDrive for Business library in SharePoint Online, the default total maximum retention time is 93 days for the Recycle Bin and the Second-Stage Recycle Bin. The default retention period for OneDrive is also 30 days. Apr 1, 2024 · Depending on the portal you're using, navigate to one of the following locations: Sign in to the Microsoft Purview portal > Records management > Policies > Label policies > Retention labels. Feb 21, 2017 · Refer to OneDrive for Business retention and deletion, the default retention days is 30 days. According to my research and testing, only one website can be added to the Microsoft Purview compliance portal at a time. Sign in to the OneDrive Admin Center. Click Next. Retention policies are used to apply message retention settings to folders and items in a mailbox. However, there are sometimes you may want to remove files from the preservation hold library, such as Accidental uploads, Migration issues, Copy, etc. In the Apply retention label drop-down, you will only see retention labels previously published to the site. It seems that the version of the document you are trying to delete is on hold or retention policy for OneDrive document version history. You can quickly check if the Microsoft SharePoint site is under hold by going to: Office 365 Admin Center >> Admin centers >> Compliance (Purview) Click on eDiscovery, and check if you have created any cases >> If you see any cases, click Open Oct 11, 2021 · The preservation hold library keeps a copy of all modified or deleted files as enforced by the Retention policy or eDiscovery holds. To verify the Jan 23, 2021 · Based on your description, you found that the Retention label you created and applied in your OneDrive files seems not working, which you couldn’t see the preservation hold library under site contents of your OneDrive location. View solution in original post. As soon as you choose Archive, messages are immediately moved to the archive folder you've specified. Data governance is more than retention for Microsoft 365. Feb 17, 2022 · We understand the situation is that you set a retention policy for your client OneDrive, but the preservation hold received items deleted just from the admin. During this time, other users can still access shared content. We know that if we delete the account, it follows the O365 OneDrive deleted user retention policy (default 30 days, not sure of the upper limit). At this point, you choose one from Users, Sites, and Microsoft 365 Groups. Create a new Retention Policy. May 9, 2018 · Admins can set retention policies on OneDrive/SharePoint content (on a per-user basis). Select Run Tests. Veeam Backup for Microsoft 365 provides the following types of retention: Snapshot-Based Retention. Now, try to delete any objects or even Apr 1, 2024 · If you're using records management: Records management > Label policies tab > Auto-apply a label. Deleted items are retained in recycle bins for a certain period of time. Choose LIBRARY, choose Library Settings in the Settings group. You will now get the search results that match the above criteria. But you specify the default retention for a user's OneDrive when the user is deleted. Changing this setting also affects OneDrive accounts already within the retention period. An auto-apply label policy works against documents, not the document set itself. It assumes that your policies will all be named with the same string prefix and will append an incremental number to this prefix to calculate the name of each successive policy. Sep 23, 2020 · You can meet your governance needs for retaining or deleting the content after certain period of time, check out the retention labels and policies link above. SharePoint. Seven days before the retention period expires, the manager or the secondary owner will receive an email reminding them that the OneDrive will be deleted in seven days. Click on the Storage tab (Link above takes you directly to the storage tab) Set Days to retain files in OneDrive after a user account is marked for deletion to 3650. For SharePoint, the retention time is 93 days. Jan 24, 2022 · I have onedrive stie which is not allowing to delete pst When ran invalid hold diagnostic it shows a site level hold was detected when checked ediscovery we have Dec 18, 2019 · Retention, disposition review, and deletion policies can be visualized, and compliance verified. Reference: How to Delete Files from the Preservation Hold Library in SharePoint Online? Nov 12, 2019 · So if you have a 10 years retention policy, the 10 years is applied to retention container (Preservation Hold library), and the recycle bin and the second-stage recycle bin is 93 days. If the retention policy is configured to retain forever, the item remains there. If it is removed, then the deleted item will be moved to the Apr 16, 2024 · A Teams meeting recording expiration policy can't delete a Teams meeting recording with a Purview retention policy until after the retention period is completed. If you're using data lifecycle management: Data lifecycle management > Policies > Retention labels > Auto-apply a label. Do one of the following: To set the expiration date based on a date property, in the Event section click This stage is based off a date property on the item, and then select the document or item action (for example, Created or Modified) and the increment of Jul 2, 2018 · To determine where a retention label has been applied to specific content, use the Content search feature within the Security & Compliance Center. If the item is removed from the OneDrive for Business library, it will be moved to the Recycle Bin. Give the scope a name and description, and then move to define the scope type. Or. Sign in to the Microsoft Purview compliance portal > Records management > Label policies. Sep 14, 2023 · Choose one or more messages in your folder to archive. Select the check box for the site. Only people who have been assigned eDiscovery permissions can view items in another user's Recoverable Items folder. Select Exclude Sites. Jul 16, 2020 · Files in Teams go into SharePoint (For Teams files) or OneDrive (for personal files). Apr 7, 2020 · Background: when we off-board our departing/departed users, we disable the AD account, convert the mailbox to a shared mailbox, and remove the Office365 E# license. Nov 13, 2019 · Re: Applying OneDrive Retention Policy to a Group. Click Apr 1, 2024 · For Decide if you want to retain content, delete it, or both page, specify the configuration options for retaining and deleting content. If the test finds that the eDiscovery hold is within the 30-day grace period Feb 27, 2024 · From the Microsoft 365 App launcher, click on Compliance. We never delete the accounts. com. Enter a value from 30 through 3650 in the Days to retain files a deleted user's OneDrive box. Feb 18, 2022 · Once results return, you can use the scope within a retention policy. Mar 28, 2017 · To get all the users there are currently in the retention policy, we will first have to look up the name or GUID of the policy. You will need to migrate the OneDrive content to a new location in order to preserve it. Share on Twitter (opens new window) Jun 1, 2023 · On the compliance management page of the Exchange admin center, go to the retention tags tab and click the + icon to add a new retention tag. Mar 12, 2017 · To check the default value of version history retention limit at OneDrive for Business, you can try the following: 1. Apr 25, 2017 · You can use this command. In the message list, click a message. Mar 29, 2023 · On the Policies/Data lifecycle management page, click Policy lookup tab. Choose Users. Select Auto-apply a label. 1. Aug 17, 2023 · We are happy to help you. Then, on the Retention policies tab. During this 2 years period, if someone tries to delete the document, a copy of it will be saved in the preservation library, which only admins Apply a label in OneDrive or SharePoint. However, when asked, select the Mar 28, 2024 · The Files Restore feature is documented for both OneDrive and SharePoint. Run the following command to get the policies with the names and GUID. Generally, after you apply an Auto-apply label policy to your OneDrive for retention, it may take up to 7 days to Jul 25, 2021 · Add the site URL in exclude list, to remove the site from the retention policy. From Microsoft 365 App Launcher, click Jan 8, 2020 · We would like to show you a description here but the site won’t allow us. It was a policy that would retain for 7 years, then delete thereafter. Step 4: Choose ‘OneDrive account’ as the location. Click on Next >> Next >> and “Submit” the changes. Click on the “Settings” link under the left navigation. Click on the new retention policy button to start: On the next screen, provide a name and a description (optional) of the policy. Run Tests: Invalid Retention Hold: A compliance policy is currently blocking this site deletion: OneDrive web access issue: Detects and renames the OneDrive default document library back to 'Documents' Run Tests: OneDrive Library Path Feb 25, 2024 · The default is 30 days. If you publish retention labels to SharePoint or OneDrive, those labels typically appear for users to select within one day. I have completed my testing and have deleted the retention policy, and it is no longer listed in the compliance admin center (under compliance - policies - data - retention). Jan 27, 2024 · I don’t understand the setup enough to answer and I have limited cycles to dig into this. csv. Mar 5, 2024 · If you have Office 365 operated by 21Vianet (China), sign in to the Microsoft 365 admin center, then browse to the SharePoint admin center and open the Sharing page. I did this about 4 days ago. For example, if you have a Purview retention policy that says a file will be kept for five years and a Teams meeting recording expiration policy set for 60 days, the Teams meeting This cmdlet is available only in Security & Compliance PowerShell. I have multifold questions with regards to Onedrive retention and Deletion, i am looking to implement a file deletion policy for files older than 5 years in users onedrive. On the ribbon, choose Archive. (To learn about the differences between the labels, you can point at each one to see a description of Dec 17, 2023 · In the Run diagnostics section, either type or copy and paste the URL of the SharePoint or OneDrive site that you want to delete. 0 Likes. If you put OneDrive on hold ( like by creating a ediscovery case) , the hold will take precedence over the normal OneDrive deletion process and the data wont be deleted until the hold expires, even if the user account is deleted. The retention policy in Compliance Center can apply to Whole SharePoint sites and not OneDrive by choosing locations. Select the Retention setting. For further troubleshooting, we suggest you create a new retention policy for that client's OneDrive and Jan 18, 2018 · 2. Choose the exact file location and then click the "Scan" button to continue. You can add other sites, if you want. Hope these can help. We have a retention policy of 14 days set up for documents in the majority of our users' OneDrive accounts (via the Office 365 Security and Compliance Center) but have a new requirement for users to use OneNote online. You can create a retention policy that just retains content without deleting, retains and then deletes after a specified period of time, or just deletes content after a specified period of time. The first step in the process is to create a Retention Label. In the image below, 5 retention labels have been published to this site. Go to Security & Compliance center, choose Retention in Data governance. Select a retention period option to specify when documents or items are set to expire. Threats include any threat of suicide, violence, or harm to another. Please check the picture below: If you have either Dec 20, 2019 · OneNote retention in OneDrive. You will end up in Microsoft Purview. Nov 11, 2021 · In the Information governance section of the Microsoft 365 compliance center, choose Adaptive scopes (preview) and create a new scope. In the new window that opens, enter a tag name, for example, backup policy tag 02. User content deleted from SharePoint goes through the following deletion flow. Wait for some time (10 to 60 min) for the policy status to turn “On – Success”. Change the URL just like the picture below, click Enter and you will access. Dear Jadhav Jyoti, Greetings! Thank you for posting in Microsoft Community. Apr 17, 2018 · Office 365 retention policies support OneDrive for Business and SharePoint Online libraries, so it has always been possible to control some Teams content. Hi Team, Hope you are doing good. The PHL is hidden from the Site Contents view on a SharePoint site; however, if you are a site collection administrator (includes site owners), you can navigate directly Aug 8, 2020 · Hey @OneTechBeyond ,. 3. I suggest you check the information in "How a retention policy works with content in place" from the article I shared. The other possibility is to apply a legal hold to content. Feb 18, 2022 · Onedrive retention File retention and deletion. Give your policy a name, then click Next. Set the name and a description for the policy so that it is clear what the policy is setup to achieve. teams. To specify which SharePoint sites and OneDrive accounts would be when you are creating the policy - see here. In the upper-right corner, select Open the details pane. Background… there are 5 Purview features that will cause something to be copied into a special library on a SharePoint site called the Preservation Hold Library (PHL). Dear Arthur, Good day!! I understand your concern and to my knowledge, it’s not possible to reduce the retention period of the deleted items once it’s deleted either from the SharePoint Online or OneDrive for Business from 93 days to less because the policies are hold by Microsoft for all cloud Feb 17, 2022 · 1 additional answer. Jul 26, 2020 · If you’ve never touched OneDrive settings, the default retention policy is set to 93 days so let’s look at upping that to 10 years. When retention labels become available to apply. From the Ribbon, select Assign Policy. Select the appropriate retention label for your document. MasterBlaster 151. The GUID isn’t necessary, but it might be easier to use the GUID than the name in the script. I'd like to confirm that if a retention policy is created and assigned to the Oct 11, 2023 · So, the two approaches to your scenario are: Approach 1: Excluding your OneDrive for Business site collection from the Retention policy and post the removal, you can proceed for the deletion of content in the preservation hold library. 2. Feb 17, 2023 · However, OneDrive will go into a retention period before the files on this OneDrive are permanently deleted from cloud space. And this cmdlet is for retaining deleted sites. Feb 22, 2024 · Replied on February 22, 2024. If the issue still exists, please provide us with the following information: 1. Based on the settings you have selected, this policy will immutably preserve any document that has been modified in the past 2 years. If the latter, OneDrive for Business content will be deleted 30 days after the account is deleted. From there, under Data lifecycle management, click on Microsoft 365. On the settings page, click on “Retention” next to the “OneDrive” App. Dec 19, 2020 · Recently, I enabled a retention policy on my MS 365 tenancy for testing. The label will define the retention period + retention behavior. Step 2. We will discuss the first part of creating a new retention policy here. Dec 19, 2016 · This is pretty basic. The new initiative covers retention Aug 31, 2023 · If you have manually checked but not through run diagnostics, please follow the below steps: Open the Microsoft 365 admin center> Support> Help & Support> Enter “Invalid retention policy for SharePoint or OneDrive” and click Enter> Then enter user OneDrive site collection URL> Run tests. Select Static as the option for Choose the type of retention policy to create. Jul 21, 2023 · When you use retention labels, these contain the retention settings and their policies need different rules: A retention label policy that you publish needs a rule that defines which labels should be displayed in apps. Enter a name and description for this auto-labeling policy, and then select Next. Best regards, Jul 11, 2022 · As an end-user, we can't edit or disable the policy, so you need to contact the IT admin of your Office 365 organization to either remove your account from the policy or increase your OneDrive storage limit. Both a mailbox and a public folder use the Recoverable Items folder to retain items. If you remove a retention policy that's assigned to users and they don't have another retention policy assigned, messages in those mailboxes may never expire. This may be a violation of the organization's messaging retention Hi Betsy, Please follow the steps below to see the result: To check the hold settings, make sure you go to Office 365 admin center>Security & Compliance>Search & investigation>eDiscovery, check if there is any case, open the case>choose the “Hold” tab to see if there’s any hold settings. So, if you re-assign license to this user, he will still be able to access his OneDrive with the previous Nov 15, 2023 · How retention works for Exchange. Administrators can choose specific accounts to include or exclude. Select this type if you want to keep an item state until the restore point of an item state is within the retention coverage. Dec 10, 2021 · Question #2: you may achieve this with retention policy, when you follow the link: Create and configure retention policies to automatically retain or delete content - Microsoft 365 Compliance | Microsoft Docs to create a retention policy, you may select specific locations to apply the policy by SharePoint/OneDrive URL. Yes, I'm talking about the retention policies applied as per the link in my OP and applied to locations (ie SharePoint sites, Groups, Exchange email, OneDrive accounts) for the retention and/or deletion of data. And no, recovering Inactive mailbox doesn't do anything with regards to the OneDrive for the user. On the Hold page, select Create. In Choose the type of retention policy to create page, select Adaptive or Static, depending on the choice you made. Once a retention policy is protecting a site the deletion flow is changed, most actions remain seamless to the users, but others are restricted as the product architecture does not allow a safe way to perform the deletion and comply with the protection. If you do the same thing in the Exchange email section, it lists all the users. In this way, you can check what retention policy can be used in this group. Hello, It is possible to change the retention period of the recycle bin . It adds value to your business rather than being just a compliance tool. So if you set the prefix to be Onedrive_, then the first policy will be Onedrive_1, then onedrive_2, etc as they fill up. In the search wizard below, choose Site in the Find policies that include drop-down, then paste the URL of a site and click Search. Nov 12, 2021 · Overview of Microsoft 365 compliance retention policies capabilities and limitations. Oct 5, 2020 · The benefits of using OneDrive for Business and SharePoint for storing recordings include: Retention policies for Teams meeting recording (TMR) (S+C E5 autoretention labels) Benefit from OneDrive for Business and SharePoint information governance; Easy to set permissions and sharing; Share recordings with guests with explicit share only Dec 17, 2023 · Detects and removes an invalid retention or grace eDiscovery hold blocking an administrator from deleting a site. A policy may contain one default policy tag to move items to an archive mailbox, one default policy tag to delete all items, one default policy tag to delete voicemail items and multiple personal tags to move or delete items. Your IT admin can follow the steps in this article: Exclude or remove sites from a SharePoint Online retention policy - SharePoint Nov 9, 2022 · Once you’re on the data lifecycle management page, go to the retention policies tab: Step #3: Create a new retention policy. Sadly, even after years of us asking for simplifying the experience when it comes to stamping retention on ODFB sites, the controls in the portal still only accept URLs. When a user deletes a message in a folder other than the Deleted Items folder, by default, the message moves The most common scenario is the retention policies applied to the site. I am aware of the Info Governance>Retention Policies> where you can create and edit retention policies, but when you try to search a user in the "INCLUDED" section, nothing shows. Guide to using retention for Microsoft 365 data backup & recovery. The Remove-RetentionPolicy cmdlet removes an existing retention policy. If you want to meet your needs, you may need to write scripts using PowerShell. a. Based on your description, we understand that you seem to want to exclude sites in bulk from your retention policy. Deletion, backup, and Point in Time Restore. Select the Sites you wish to exclude from the retention list, and click on “Done”. On the Configure your policy page, enter a name for the retention policy, and then select Dec 17, 2023 · Exclude a site from the retention policy. Hello ! You are not able to change the retention period of the recycle bin. The retention policy for a message appears in the header in the Reading Pane under the recipient names and includes the expiration date. will user be notified before the file is going Nov 8, 2023 · Step 1. If the test finds an invalid retention policy that might be blocking the deletion, you can choose to remove the policy. They will show all the policies applied to a given site. After you enter all the sites that you want to exclude, select Exclude at the bottom of the window to confirm the changes. Jan 6, 2022 · What you need to do to prepare: To change the default auto-expiration setting for your tenant, go to admin. Use the Set-RetentionCompliancePolicy cmdlet to modify existing retention policies in the Microsoft Purview compliance portal. Setting the retention policy on SharePoint and OneDrive files is therefore setting it for files in Teams. And as I mentioned above, they serve different purposes, namely if you need to meet compliance requirements, retention policy is the way to go. Then modify the setting under the Recording & transcription section. Audit-ready governance reports can be generated. Feb 18, 2022, 8:36 AM. Get-RetentionCompliancePolicy | select name,guid. Note: Remember that in Teams, file shared in private chats are stored in the sender’s OneDrive for Business account and files uploaded in a channel conversation are stored in the team’s SharePoint site Mar 3, 2019 · Otherwise, you should exclude the site from the retention policy under Office 365 compliance center. On the Home page for the case, select the Hold tab. Nov 28, 2023 · On the eDiscovery (Standard) page, select the name of the case that you want to create the hold in. Report abuse. PHL is where deleted content ends up, and is kept for the duration of the policy. For info about using Files Restore to restore a OneDrive to a previous point in time, see Restore your OneDrive. Nov 2, 2023 · Replied on November 2, 2023. Jul 16, 2016 · If the former, as @Pavel Otych mentions, you can use a preservation policy. Sign in to the Microsoft Purview compliance portal and navigate to Solutions > Data lifecycle management > Exchange (legacy) > MRM Retention policies, and then select New policy. You can go to Office 365 admin center>OneDrive Admin Center>Storage>Under “Days to retain files in OneDrive after a user account is marked for deletion”, change the default 30 days to a proper number (no more than 3650 days). Harassment is any behavior intended to disturb or upset a person or group of people. Mar 26, 2024 · To edit an existing retention label policy (the policy type is Publish), select it, and then select the Edit option to start the Edit retention policy configuration. Mar 26, 2024 · All custom audit log retention policies (created by your organization) take priority over the default retention policy. A retention policy is associated with a group of retention policy tags that specify retention settings for items in a mailbox. To check the retention policy, please make sure you Apr 25, 2017 · Therefore, you can’t use this cmdlet to change the default retention period for whole SharePoint sites but except OneDrive. Note: Running this cmdlet causes a full synchronization across your organization, which is a Aug 12, 2018 · Re: File retention policy for OneDrive for Business and SharePoint. Step 3: Add a name to your retention policy and select the type of retention policy you need. Here is the detailed Office 365 Security & Compliance Center cmdlets, you can check further>. You have updated the retention policy and waited for 24 hours, but issue persists. Feb 21, 2023 · Use the Microsoft Purview compliance portal to create a retention policy. Jun 28, 2021 · Yes. Nov 14 2017 01:48 PM. Mar 14, 2024 · Step 2: Publish Retention Policies (specify which sites the retention labels will be published to) Step 3: Tag the content with Retention Labels; Step 1: Create Retention Labels. Step 5: Choose the retention duration. Data can be removed aggressively or preserved for longer periods. An auto-apply retention label policy needs a rule that defines the label to apply and the conditions for applying the label. The message is stored in the SubstrateHolds folder for at least 1 day. Aug 19, 2022 · How to Create a Retention Policy. Click Add a retention stage for records…. Dec 12, 2021 · Step 2: Select ‘Retention policy’ -> ‘+New retention policy’. A mailbox can have only one retention In Microsoft Purview: Select Data lifecycle management > Microsoft 365 > Retention Policies. microsoft. After seven days, the OneDrive for the deleted user is moved to the site collection recycle bin, where it is kept for 93 days. This means that the version cannot be deleted until the hold or retention policy is removed. Share your Retention policy with us in detail. Mar 30, 2018 · Use retention policies with the SharePoint & OneDrive location rows to address the Files in Teams. Is Litigation hold available or retention hold for OneDrive for business? It seems perhaps that OneDrive offers a The first option requires specific licenses, the second one is free. After the process, select the "Deleted Files" and "Other Lost Files" folders in the left panel. May 7, 2020 · An end-user can select a document (or several documents) from a SharePoint library, open the detail pane and set the retention label. Nov 13, 2017 · replied to Tony Redmond. Then you will access your personal OneDrive site: 3. Select the item. Tip: To select more than one message, press and hold CTRL as you click each message. Under Apply label, select Choose a label to open the list of options. In addition, the auto-apply label policy will NOT check to see if a retention policy is also applied to a site and decide not to apply a label because of it. A retention policy defines how long and under which retention type your backup data should be stored in a backup repository. The setting is activated for the next user that is Aug 19, 2019 · To set the number of days to retain a OneDrive site after a user account is marked for deletion, follow these steps: Login to the SharePoint Admin center at https:// YourDomain -Admin. Assign a retention policy to email messages. From the Microsoft Purview compliance portal, select Data lifecyclemanagement > Retention Policies. Select New retention policy to start and choose a name.
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